Support: Invoice Generator

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Common questions

Is this invoice generator really free?

Yes. There is no sign-up, no watermark, no limit on how many invoices you make and no paid version. The invoice is made by your own browser, so it costs us nothing to let you make as many as you like.

Are my invoices uploaded or stored anywhere?

No. The invoice is laid out and turned into a PDF on your own device. Names, addresses, prices and bank details are never sent to us. If you tick Remember, your own business details are kept in this browser on this device only, and unticking it deletes them.

What should an invoice include?

Your name or business name and address, the customer's name and address, a unique invoice number, the invoice date, a description of each item with its quantity and price, the total and the currency, when payment is due and how to pay. If you are registered for a tax such as VAT or GST, most countries also require your registration number, the tax rate and the tax amount. The tool lays all of this out and points out what is missing.

How do I add sales tax, VAT or GST?

Choose the tax name above the items and enter your usual rate. The tax is added to the total, or, if you tick that your prices already include it, worked out backwards and shown as included. An item with a different rate, or none, can have its own rate on its line, and the totals then show each rate separately.

What is reverse charge, and when do I tick it?

In the EU, the UK and some other places, a business selling certain services or goods to a business in another country does not charge VAT; the customer accounts for it instead. Ticking reverse charge sets the tax to zero and prints the note such an invoice needs. It normally has to show both VAT numbers. Whether it applies to your sale is a tax question, so check with your accountant.

Which currencies can I invoice in?

More than 50, from US dollars, euros and pounds to yen, rupees, dirhams and pesos. Each is rounded correctly: yen and won have no decimals, Kuwaiti and Bahraini dinars have three. Dollars are told apart as $, CA$, A$ and so on; a currency whose sign is not widely readable is shown by its three-letter code, which banks prefer anyway.

How should I number my invoices?

Use each number once and keep them in order, for example INV-0001, INV-0002, or 2026-001 if you restart each year. Gaps and duplicates are what tax offices question. With Remember ticked, the tool suggests the next number after every download.

What do Net 30 and due on receipt mean?

Net 30 means the full amount is due within 30 days of the invoice date; Net 15 and Net 60 work the same way. Due on receipt means payment is expected straight away. Choose the terms and the due date is worked out and printed on the invoice, which gets invoices paid sooner than terms alone.

Can I make a quote, an estimate or a receipt instead?

Yes. Change the title to Quote, Estimate, Proforma Invoice, Receipt or Credit Note. A quote or estimate shows Valid until in place of the due date, and a receipt or credit note leaves the due date off.

How does the payment QR code work?

Paste the link customers use to pay you, from whichever payment service or bank you use. The PDF gets a QR code that opens that link when scanned with a phone camera, and the same link printed beside it, clickable on a computer. Scan it yourself once before you send the invoice.

Can I use my own language or a non-Latin script?

Yes. Western and Central European languages, Turkish, Greek and Cyrillic are set as ordinary selectable text. Text in scripts such as Arabic, Hebrew, Hindi, Thai, Chinese, Japanese or Korean is placed as a sharp picture of the text, so it prints correctly but cannot be selected. The labels on the invoice are in English.

I am in India. Should I use this or the GST Invoice Generator?

For a GST tax invoice within India, use the GST Invoice Generator, which splits the tax into CGST, SGST or IGST and checks GSTINs and HSN codes. Use this one for export invoices and for customers abroad.